COMPUTER BOOTERS OF SUN LAKES
BYLAWS - AS AMENDED DECEMBER 2, 2014
ARTICLE I --- NAME
The name of this organization is COMPUTER BOOTERS OF SUN LAKES hereinafter sometimes referred to as "Group" or "Club".
ARTICLE II --- PURPOSE
The purposes of the organization are:
1. To encourage and assist in the dissemination to it’s members and others of general knowledge concerning computers and their utilization.
2. To facilitate the exchange of information among members about all brands of personal computers, related hardware and software products, and techniques others, and seek help in solving specific problems with their computer equipment and for their utilization.
3. To provide a forum for members where they may share their knowledge with others, and seek help in solving specific problems with their computer equipment and applications.
In furtherance of such purposes, the Club may:
1. Affiliate or cooperate with societies, associations, and groups having similar interests in Computer sciences and practices.
2. Publish and distribute to members a periodical newsletter relating to the activities and Interests of the Group, and such other similar literature as the Board of Directors may from time to Time authorize.
3. Maintain, and make available to members free or at minimal cost, a library of public domain software, shareware when distribution thereof is legally and ethically permissible, and other applications on disk.
4. Accumulate and make available to members, and encourage the use of, such books, magazines, and other literature, in any form, as may promote their understanding or use of computers, peripherals, and software.
5. Own, operate, and maintain computer equipment and software useful in demonstrating to members the use of computers and related hardware and software.
6. Upon approval in each specific instance by the Board of Directors, sponsor and encourage participation in special activities, including workshops, tutoring of groups in computer and software utilization, and the organization of special interest groups; and permit such reasonable charges therefore, and reasonable compensation of individuals, as may be necessary to make the particular activity substantially self- supporting. This section pertains only to activities sponsored by the Club, and nothing herein shall preclude any member, on his own initiative, from offering or providing instruction or other services and charging fees or collecting and retaining other compensation therefore, unless the Board of Directors or the President of the Club shall otherwise direct, announcement of any such activities by a member may be made at Club meetings and in newsletters distributed to members of the Club; provided, that it shall not be made to appear that the activities of such member are under the sponsorship of the Club.
ARTICLE III --- MEMBERS
Membership in this Club shall be available to all adults 21 or older. As a condition of membership, each member of the Club shall pay such dues and fees, and comply with such other regulations and requirements, as may from time to time be approved and adopted by the Board of Directors of the Club, or set forth in these bylaws as they now exist or as they may be hereafter amended.
ARTICLE IV --- BOARD OF DIRECTORS
1. The Board of Directors shall consist of the four elected officers as defined in Article V, as well as the appointed persons in Standing Positions as defined in Article IX, each having one vote. The immediate Past President of the Club shall serve as an adviser and nonvoting member of the Board.
2. The Board may, from time to time, appoint another outstanding member or members to attend meetings of the Board of Directors for the purpose of consultation on business of the Club. Any person so appointed shall have the title of Advisor, and shall be entitled to participate in deliberations of the Directors, but shall have no vote.
3. The business and affairs of the Group shall be managed and directed by its Board of Directors, which may exercise all such powers of the Club as are not reserved to the members by these bylaws; provided that the Board of Directors may, by proper action, delegate to one or more of the officers such duties and powers as they may deem expedient.
4. The Board may meet in an extraordinary circumstance or in any consideration not directly addressed by the current Club bylaws and which necessitate immediate attention; the President is empowered to call a Special Meeting of the Board to resolve the problem. If an Amendment or an extrapolation of the bylaws is the recommended resolution, and is approved by the Board in a quorum vote, it will be in a “Temporary Status” for a ninety (90) day period only. Within the ninety-day period, the resolution shall be presented to the membership as an Amendment and in accordance with the provisions of Article X, or be allowed to expire at the end of ninety days, having served a purpose.
ARTICLE V --- OFFICERS
1. Officers of the Club shall be a President, one Vice President, a Secretary and a Treasurer.
2. The President shall preside at all meetings of the members and of the Board of Directors.
He shall sign, on behalf of the Group, such documents as may be approved for signature by the Board of Directors. He shall act as managing and directing head of the Group, subject to general policies and objectives approved by the Board of Directors.
3. The Vice President shall have such powers and perform such duties as the Board of Directors may from time to time delegate to him, and in the absence or inability of the President shall carry out the duties of that office. Unless the Board shall otherwise direct, he shall also serve as Program Director and plan and arrange the programs for the monthly membership meetings.
4. The Secretary shall record the minutes of annual and special meetings of the members and of all meetings of the Board of Directors, shall distribute to members such communications and notices as the Board may direct, and shall be responsible for production of press releases, brochures and other publicity as deemed necessary to promote the club.
5. The Treasurer shall have custody of funds of the Club, and shall deposit such funds in a bank designated by the Board of Directors. He shall make such financial reports to the members, Board of Directors, and officers of the Group as may be ordered by the Board of Directors.
ARTICLE VI --- ELECTIONS
1. The officers shall be elected by plurality vote at an annual meeting. The President, with the Board's approval, may appoint assistants for any or all of said officers. The officers so elected shall take their respective offices on the following first day of January.
2. In the event of a vacancy in any office, such vacancy may be filled by majority action of the remaining Directors, or, if so ordered by said Board, by the members at a special meeting duly called for that purpose.
3. The Board may make and publish to the members such provisions, as they deem expedient for the nomination and election procedures to be followed at said annual or special meeting.
4. The Nominating Committee shall be one or more non-elected Computer Booters Board members recommended by the President and approved by the Board of Directors. In November this Committee shall publish a List of candidates for the coming year. The List after approved by the Board of Directors shall be submitted at the Annual Membership meeting in December.
ARTICLE VII --- MEETINGS OF MEMBERS
1. The annual meeting of members shall be held in the month of December, at such time and place as the Board of Directors may determine. Notice of such meeting shall be given by announcement at a regular meeting of members held in the next preceding month or by publication in the Club's monthly newsletter published for distribution immediately preceding such annual meeting or in such manner as the Board of Directors may determine.
2. At such annual meeting, or adjournment thereof, and at any regular or special meeting, a quorum shall consist of Five (5) percent of the total Club membership, for the transaction of Club business.
3. The Group shall hold meetings regularly each month, except as otherwise directed by the Board, primarily for educational purposes, at such times and places as the Board of Directors may determine; and if deemed necessary by the President, business of the Group may be conducted at any such meeting without special notice.
4. Special meetings of the members may be called by the Board and shall be held upon not less than fifteen (15) days after communicating to each member the purposes for which such meeting was called.
ARTICLE VIII --- MEETINGS OF DIRECTORS
1. The Board shall meet regularly each month in which a membership meeting is held, at such time and place as it may determine. Notice of such regular meetings shall not be required. Special meetings may be called by the President or by any two Directors, and notice of the time and place of any such special meeting shall be given each Director by the Secretary, not less than twenty-four hours prior to the meeting. At any regular or special meeting of the Directors, a quorum shall consist of four Directors if any required notice has been duly given. Action by the Board shall be by majority vote of the Directors.
2. Meetings of the Board of Directors shall be open and may be attended by members who are not Directors; but any such member shall have no vote, and may speak only by invitation or permission of the Board of Directors.
ARTICLE IX --- STANDING POSITIONS
1. The President with the approval of the Board of Directors may, from time to time, provide for such standing or special committees as he may deem necessary including but not limited to: Newsletter Editor, Club Presenter, Membership Director, Hardware Manager, Director of Promotions, Director of Volunteers, Webmaster, SIG (Special Interest Groups) Facilitator, and Advertising Manager.
2. The President, with the approval of other elected officers, may appoint a person to each standing position for one year from Jan 1 through December 31. He may also, with the approval of the Board of Directors, appoint special committees including but not limited to a Nominating Committee and a Bylaws Committee. The President, with the approval of the Board of Directors, may remove and replace a person in a standing position or a Chairman of any special committee.
3. Each person in a standing position shall attend the regular meetings of the Board of Directors and shall report the activities of his position as the Board may require.
ARTICLE X--- AMENDMENTS
These bylaws may be amended at any regular, special or annual meeting of the membership, provided a quorum is present and notice of any such proposed amendment has been given, as required by these bylaws.
ARTICLE XI --- PARLIAMENTARY AUTHORITY
The rules contained in Robert's Rules of Order Revised shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with the bylaws or the special rules of order of this Club
ARTICLE XII --- GENDER
In all cases herein, the masculine form shall include the feminine, and vice versa.